Managers Meeting Wednesday 4/25/12 1:00 p.m.

meeting leader (also records tasks/makes next agenda): MD(guest) NM, KM, SMS, NB, SF

Next Meeting Date: May 9th, 1:00 p.m. (second and fourth Wednesdays of the month)

New Items:

• End of FY material purchases (sf)
• Book Bill Visa purchases for non-collection items (sf) 
• Time cards . . . . . . getting better, check missing weeks (sf) 

Old Items: (items in italics are notes or action items from the previous meeting)

• Orientations review:  Have new supervisors completed them (sms)? NM requested the list for review.
• Procedures to PR:  PR requests, Signs, and sign committees  (sms) SMS advised that an official committee be formed to implement useful signs around the building that are uniform and permanent looking. MD mentioned using the PR request form for signage as it is infrequently used.
• Logo for anniversary (2) versions have been generated for review, the design selected can be used on letterhead for correspondence.
• What would you all like Spencer (like the carbine, not the poet SMS and NEB joke) to work on?  Rodney plans on giving him training in all areas (sms). 
• Work on phone system--clear out former employee voices 
• Work on public drive  (MD and NEB has done some work here, but it stopped) The work halted due to lack of common agreement among staff. NEB and SF issued general direction in archiving departmental files, we will start there and reevaluate following.
• Work on troubleshooting guidelines Everyone needs a definitive hierarchy for support, this is a priority.
• Work on diagram showing set up of servers and networks so people can describe a problem with more than "the internet is down."  
• Possible hours changes survey (nm):
• Opening from 2-6 on Friday-Sundays? NM will work with MD to do a paper survey and facebook survey to get patron feedback on the hours shift.
• Limited Cards follow-up (nm) NM has a meeting with Tom Martin to discuss this topic. NM contacted the post office and found out that 15 - 20 people use the general delivery service at any given time.
•  NM asked about changing the in-charge responsibilities to include having an upstairs safe combo to assist in cash handling in the event of call in's or other scheduling conflicts. SF will revise the safe combo list and advise of procedural change

Upcoming Agenda Items:

Probations ending: Strike outs indicate that reviews have been done and placed in the personnel folder. 

• Sam 6 month 120422
• Julie 6 month 120506
• Tyler A 6 month 120710
• Tyler B 3 month 120423; 6 month 120722
• Spencer H 3 month 120710