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ProgramPlanningList

Page history last edited by PBworks 14 years, 10 months ago

PROGRAM PLANNING Checklist

P:\Programming\Program Planning Form

 

Information to include:

 

TITLE & TOPIC:

DATE OF EVENT:

TIME:

 

Audience age:

 

REGISTRATION REQUIRED? Y / N LIMIT:___________

 

Room Reserved? (date submitted, which room)

http://www.happyjacksoftware.com/calibrate/login.do

 

PR request submitted to Outreach Coordinator? (date submitted)

P:\Outreach\forms\ACPL Request for Publicity

 

FLYERS MADE & DISTRIBUTED? Who is making? Distributed where? (1 month ahead)

flyers need: ACPL logo; Library address & contact phone number; title, date, time. Always have someone proof read.

 

SPECIFIC INFORMATION

 

PRESENTER name and contact info (phone, email, address)

If they are being paid we need SSN or Tax ID #

Will the presenter bring supplies, equipment, etc.

Do they need a special set up? (for example: Raptor Refuge: Reserve both rooms, presentation in the Large Room, birds kept in Carroll Room until ready for them)

CONFIRMATION. Be sure to confirm at least a week in advance. (give date confirmation received)

 

COSTS/FEES/EXPENSES: (refreshments, voucher for performer, donation letter? Which account is paying). Check with appropriate budget manager (Childrens/YA/Adult)

P:\Administration\Bookkeepers\VOUCHERS

 

ACTIVITIES Brief description of what will happen.

 

SUPPLIES (paper, pencils, glue, glitter, tape, staplers, ingredients for food, etc.)

 

EQUIPMENT/MEDIA PA system, podium, LCD projector, etc. See Happy Jack list for what's available.

 

TO DO LIST: (buy supplies, pick up food, set up tables & chairs, reserve books/dvds, prep crafts, etc.)

 

NAMES OF CONFIRMED VOLUNTEERS OR STAFF HELPERS. Enter anything special on HJ calendar under "Staffing" calendar.

 

 

Evaluation form available for attendees?: Y / N

(at: P:\Outreach\forms\program eval)

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