heading
|
Date
|
Date
Complete
|
task - and action person
|
Limited cards |
Mar 28, 2012 |
|
Nicole, to see how many General Delivery addresses at Post Office. and how many patrons have >50 items checked out. |
Weekend hours survey |
Mar 28, 2012 |
|
Nicole, to survey patrons to see if there is a preference for later weekend hours (such as 2-6:00) |
Grants wish list |
2/8/12 |
|
Sam will create table at P:grants:wishlitforpossiblegrantfunding so staff can enter ideas |
Web 2.0 tasks |
2/8/12 |
|
Kathy and Bailey will work on signs advertising our apps, QR codes, etc. Also signs for ebooks when Freading is live. |
Outside Signs |
1/7/2012 |
|
Ruth will research sign placements and sign structures |
Wireless concerns |
12-28-11 |
|
Training needs to take place on the correct procedure in the event of a wireless failure / concern. |
Stats collecting |
12-28-11 |
|
sms to give direction on correct stats collecting. Pages set up and people asked to contribute. |
FOL web page |
12-28-11 |
|
who updates/monitors FOL web page? sms to inquire and direct. |
Insurance questions |
12-28-11 |
|
multiple situational questions regarding insurance coverages. sf to inquire and document. |
Website wallpaper |
12-28-11 |
|
md is to purchase 'artisits ear' to publish new website wallpaper with funds from the foundation. |
Building Emergency flow chart |
12-28-11 |
|
sf and md are refining the document for use in the event of a building emergency. |
ebooks |
10-12-11 |
|
Kathy Marquis and Nathan Bender will look at ereaders, ebooks, and Overdrive other service providers. Consult with other libraries. |
Simplifying Public Drive |
8 -24-11 |
|
Devise suggested format for revised public drive: NEB and MD to report on Sept. 22. |
Integrating Folios |
8/10/11 |
|
Kathy and Nicole will discuss how to integrate folios into the rest of non-fiction. Kathy will also talk with Susan about a global change in the Sirsi for them |
Sub Position |
8/10/11 |
|
Susan will draft a job description for a permanent sub position, for 10 hours a week Drafted and posted. |
Re-organization |
8/10/11 |
|
Kathy will make a list of changes to do in the library, one of price and the other for impact? - to discuss in the second managers meeting from today.
Susan has double-checked which areas we are limited to re-carpeting
|
Strategic Plan |
8/10/11 |
|
Everyone look over Marjorie's Strategic Plan draft and proposed schedule done |
Web page updates |
7/27/11 |
|
Marjorie is sending around a draft list of ACPL web page sections and who might update them, for review by managers. |
Web 2.0 meeting |
7/27/11 |
|
A meeting is set to have managers discuss Library Web 2.0 draft with Erin, on August 2 at 10:30. |
Color Collection Coding stickers |
7/27/11 |
|
Nathan will look into costs of color collection coding stickers for library books from various dealers. |
Sub Rates |
5/25/11 |
|
Betsy is working on forming rates for subs, depending on what the level the sub knows. |
Evaluation Checklists |
5/25/11 |
|
Use if want to, in conjunction with written paragraph
Tamara? will consult with Rodney if comments could be obtained by an internal server
Kathy will make a checklist to use for 3 and 6 month reviews
|
Emergency call list |
5/11 |
|
Betsy updating, will post on bulletin boards and otherwise distribute to staff |
Job titles in PS |
4/13 |
|
Kathy and Tamara will discuss jobs w/same titles but different duties |
125th Anniversary |
4/13 |
|
Susan will talk to the Board about ideas for a party/celebration/activities |
Evaluation forms/job descriptions |
4/13 |
|
Betsy is working on standardizing evaluation forms and substitute job descriptions |
Elevator |
4/13 |
|
Nicole will get info and decision from circ staff about elevator closing/training
|
Guidelines related to children |
3/23/11 |
|
Draft revision of the Safe Child, unattended children, and problem patron guidelines - Susan and Tamara
Dual language handout to give directly to parents
Think about how to likk policy to procedures and guidelines so all related are updated - Susan and Betsy
|
Children's comuters |
3/23/11 |
|
Set children's computers to shut down 15 minutes before closing to allow children to call parents for pick up before closing. (Who is doing this?) |
Revisions to Discipline/Grievance Policies |
3/23/11 |
|
All managers to review and comment to Susan by 3/31 |
ASP offenses |
2/2/11 |
|
Kathy will look into paperwork that ASPs get for community service and begin keeping track of offenses for which they are sent here. The County Sheriff's office says they update the online registry every time someone new contacts them (as required.) |
Time off without pay and health ins. |
2/2/11 |
|
Betsy will inquire of Rodney (health ins liaison) about this - issue is coverage if number of hours dips below that required for coverage. |
To-Do before Jan. 26 closed day |
1/12/11 |
|
Phone messages (problematic right now): Marjorie
Signs posted 1 week before: Marjorie
Closed banner to be hung: Micheal
|
Marjorie spreadsheets re: Godfrey Report, 5 Year/strategic plan/marketing plan |
1/12/11 |
|
Marjorie will sit down with those concerned with the various segments |
Harassment Policy |
1/12/11 |
|
Susan has asked for staff input on the revisions to the harassment policy and had particular questions for the managers |
Review "Leading Change" documents
|
1/12/11
|
|
All managers review to see if there are any areas needing attention in relation to the current projects and possible changes in work areas or duties, to make sure we are not overlooking anything we should consider.
|
Technical Services Librarian Job Search
|
10/6/10
|
|
SMS will post job description and application for Technical Services Librarian
|
Sick and vacation for Grant-funded hours
|
10/6/10
|
|
SMS will write down clear information to be used for referencing, about sick and vacation for Grant-funded hours
|
Teen Volunteers
|
10/6/10
|
|
Kathy will write up her full understanding of handling teen volunteers
|
Donation Forms
|
10/6/10
|
|
make more instructions for donations/filling out donation forms
|
BJM
|
9/22/10
|
|
Revise hiring of substitutes form
|
BJM/SMS
|
9/22/10
|
|
Draft fair pay rates for substitutes
|
Generic Public Services Job Descriptions
|
9/22/10
|
|
Kathy will draft a generic job description (because the public services assistants do not have all the same job duties) and Betsy will verify how Laramie County handles this.
|
ILL/Sirsi
|
9/22/10
|
|
Susan will follow up with Des re simplifying WF
|
Purchasing Procedures
|
9/22/10
|
|
Betsy passed out a draft to be returned to her for comment
|
Marketing plan / Godfrey's recommendations
|
8/25/10
|
|
Managers, Thomas, Deb K and Micheal will look at the list of Godfrey's recommendations (public/shared/brochure/godfreys.xlsb) and give feasibility input so Marjorie can work on a marketing plan for the library - to be done by September 23, 2010
|
|
6/17/10
|
|
Susan will present the following priorities for the Specific Tax Purpose money to the commissioners :
1 (ASAP) - Staff computer upgrades by changing the public computers to thin client, and engineering for a new server room.
2 - Bring the toilets to be ADA compliant and purchase a new reader printer
3 - Parking lot (during a summer)
4 - RFID and carpeting begin at same time, carpeting will be finished before RFID
|
Walk-thru reschedule
|
6/17/10
|
|
The in-charge/building walk-around has been rescheduled to 3:30pm - Betsy will consult people on which day this should be.
|
Correct pay rates for subs
|
6/17/10
|
|
Betsy will look at the procedures to determine how to define and pay substitutes
|
Vouchers for reimbursing patrons
|
5/26/10
|
|
For Circ:Vouchers need the following patron information: Full name, full address, e-mail address, phone number, amount, item name. Give this to Bookkeeping along with any documentation of what they paid for, minus the processing fee.
|
Web site meeting
|
5/26/10
|
|
Marjorie/ErinKathy/and Susan to meet today at 4 concerning Erin's training on the website
|
Integrated system for web/calendar
|
5/26/10
|
|
Marjorie & ?:E-Tapestry is very limited. If we don't pay will only handle FOL/FNDN/Volunteers. The newsletter list is currently an Excel spreadsheet that can't be uploaded at present. Currently everything is cobbled togther.
|
Fee schedule
|
5/26/10
|
|
All: Think about fees for damages
|
Grant ideas
|
5/26/10
|
|
All: Come up with ideas for grants that Paul could write. Computer lab?
|
In-charge training
|
5/26/10
|
|
All: Hold an in-charge training (Scheduled for 6/16/10)
|
Orientation
|
5/26/10
|
|
All: Postpone orientation. Betsy will follow up with new staff to make sure they meet deadlines if interested in signing up for insurance.
|
Reorganization |
4/16/10
|
|
SMS will come up with agenda for follow up meeting, using notes from previous meeting (http://albystaff.pbworks.com/notes-from-building-assessment-meeting,-March-2010
|
Fees |
4/16/10 |
|
booklets missing from CDs or DVDs: just charge $5 processing fee |
IT |
4/16/10
|
|
tech emergency procedures (if TS is not on IT time): printer problems: try another printer; no printers working at all, call TS *if* he is already coming in. otherwise call county IT |
IT |
4/16/10
|
|
Tech Deputies: we will reinstitute this. TS will train dept. members to do basic IT tasks in his place |
IT |
4/16/10 |
|
quarterly technology needs meetings - TS will have with heads; update 5/12/2010 BJM, KM, and SMS scheduled still need NM and ???
|
PR
|
2/10/10
|
|
We will have CJ box reading and signing Monday, April 5, at the AHC, at 7 p.m. in the Stockgrower's room. (AHC will set up chairs)
|
IT
|
2/10/10
|
|
We have our Outlook server and will be moving to new email addresses and url. Rodney or TLS will write instructions and explanation of what to expect. Susan has a list of places to notify.
|
IT
|
2/10/10
|
|
Thomas will get a firmer price, currently $200 a computer for 30 machines and ask for a demo of this public computer registration software.
|
Staff calendar on web page
|
2/10/10
|
|
MD will try a single calendar for staff with a link on the staff web page. We will try to three months and assess.
|
Downstairs room
|
2/10/10
|
|
KM will set up meeting with NI, BJM, BB, SMS to discuss further organization of the room. We need to confirm that big tables (from LMR) will or will not fit. 3/8/10: finishing off with artwork (KM)
|
WYLD Skills checklists
|
1/27/10
|
|
Supervisors will evaluate skills separately form the evaluations and note in personnel file.
|
Evaluation
|
1/27/10
|
|
All heads: Be sure evaluations include goals, achievements and comments.
|
Orientation
|
1/27/10
|
|
KM Will design chart for 2/10/10 showing orientation.
|
Personnel filing
|
1/27/10
|
|
TC/SMS--BJM hopes they will catch this up while she is gone.
|
Orientation
|
12/19/09
|
|
Review draft and finish discussion, thinking about things we should be including, but haven’t and the best point in orientation for each
Betsy will add generic portions to the Heads Personnel folder for interview and reference questions by 12/30
|
Managers Decision log
|
12/19/09
|
|
Kathy will revise the managers task/decision log and managers need to review this before each meeting.
|
Comtronix training
|
12/19/09
|
|
Betsy will ask what they could train us on.
|
Stolen CDs
|
12/19/09
|
|
Josh will see if there is a pattern and will ask Tara to make a clever sign
|
Staff chairs
|
12/19/09
|
|
Betsy will check the balance for equipment ($2,000 for supplies including equipment.
Do any departments see a need for chairs besides administrative services?
|
Monitor Filters
|
10/21/09
|
|
Kathy (and Josh? Betsy?) will look for the computer screen/filter purchased by Stephen and see if we could have it available for patrons on request
|
Data Space on Server
|
10/21/09
|
|
We will have a conversation with MD about photos.
SMS will e-mail RW about old dated files.
Update: MD is deleting fuzzy, unattractive, and unpicturesque photographs--that will save a lot of space--as she has time. since we have more server space, the issue is not as pressing. This was fixed when County IT and TS redid the server in March 2010
|
|
|
|
|
Needs assess draft
|
8/26/09
|
|
heads will look at and suggest changes; when final report is in, we will meet to discuss immediate change ideas and ideas which will wait for final decision about remodel/expand/build new building
|
staff permissions
|
|
|
Get list of permissions so clear who can access which drives – BJM will do
|
building map
|
9-18-07
|
|
We need a new map of the building. Kathy volunteered (Tara and Marjorie are working on a large map to go in the foyer) KM, TC, MD
|
benchmarks or plans
|
9-18-07
|
|
Susan asks department heads to think about plans for their departments (and later ask them to think about what benchmarks should be used)
|
LCD projector for large mtg room
|
various
|
|
Still some ongoing changes… We'd like another projector; we don't want the only one we have attached to the ceiling CG will look into changing the angle of the PP projector 9-18-07 / Asked city council to fund. 3-3-08/funded/Film society to particpate in selection and wiring; being woprked on now, 10-15-08 We have $2500 for this 1/09, ordered 2/09 Projector has arrived and Kathy has arranged a meeting with the film society and Betsy to discuss what needs to be done to finish this project. Most of wiring is installed; need more connectors, lock and splitter, but much progress made; have worker to paint stand (6/30/09). BAM has asked RBOt to come in for final review--can public really use it? (11-23-09). DK has written instructions; RR has made one final change. SMS asked for no changes for a while.
|
Outdated and unknown administrative procedures
|
2/13/08
|
|
will review a page a week, revised bjm/sms will review and jb will scan . We will flag mandatory updates.
|
problem patron training
|
|
|
to be scheduled by Betsy and also need staff input for problem patron guideline update 2 (7/29/08)/discussion with LPD and Peak Wellness held; guideliness still need revision ad board review (10-26-08).
Board approved new code of conduct and staff trainined (May 2009). Revised signs up? Yes
|
staff liaison job description
|
(7/29/08)
|
|
BJM: Send out again-are there things staff could do-concerns about getting to bank-1 yr. appointment
|
staff meetings
|
10-8-08
|
|
BJM, SMS: Try one before opening, one after? Survey staff and see what times would be good (10-8-08). Tried 2 on a Wednesday. C. 10-12 people.
|
Library blog for staff only?
|
10-8-08
|
|
Probably not. Too many hoops for current web page. Could put board summary on web page though; want searchability (10-8-08).
|
list of orientation topics
|
Jan 08
|
|
for 1/14/08 meeting, Betsy and Kathy will make up list and who should train for each topic 12/10/08, draft circulated and revised, 2/09 4/09: BJM still tweaking. Has tested with 3 new staff.
|
Network permissions
|
|
|
BJM: Investigate what all staff can view, Staff need to view most P drive, except some Admin., Staff need to be able to see job descriptions, ,KM needs children's permissions. Establish what all need to view. New Employee Supervisor sheet needs revised to reflect what people need permissions to change.
|
Shelving tests for volunteers
|
|
|
Create tests for volunteers for specific areas (childrens, etc.) JP will do all
LImit test items to 25, including misleading ones
Give mixed test if they have no specific area of interest
"Open Book" test, encourage to ask questions
Shelving tests should be checked asap, in under one hour
|
Disaster planning
|
|
|
MD will work on PR response to disaster planning to present at Oct. 14 meeting. There will be staff meeting discussion of how to handle things if the library needs to close during a pandemic.
|
Evaluation Procedure
|
|
|
Look at procedure in Administrative Procedures Current to see if we need to make changes. Emphasize that we should not be just cutting and pasting comments received, but are extracting only the pertinent points. (Need to remove anything that identifies the person making the comment.
|
Basment mtg area
|
2009
|
|
Public Services staff will select area rugs, then paint, an ASP will then do the painting and moving of furniture. Tables were discussed. The brown tables currently in the meeting room are 1/2 inch taller than the white tables (28 3/4")
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