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DatabaseMaintenancePlan04

Page history last edited by PBworks 17 years, 8 months ago

Maintenance Plan for ACPL Online Database Quality

 

 

Call Number and Class Scheme Problems

 

Adult Fiction and Mystery Collections

These are not the only collections that have call number problems with incorrect or absent cuttering, but they are the most incomplete. Call number problems in the other collections may be found through online shelf-reading.

 

I can run an extract report that will allow us to sort incorrect Fiction and Mystery call numbers by author and secondarily by title. We can then use these reports to find the correct shelflist card and correct the call number in the catalog. I have two proposals for then creating new spine and pocket labels for these books.

 

1. Time our corrections so they fall on days when anyone logged into Workflows as ALBYBIBMGR is not modifying any other records. A print spine label report can then be run based on that date for items modified by ALBYBIBMGR.

2. Actually pull the shelflist cards from the drawer and give them to a volunteer, circ assistant, or processing clerk to type into the data document that Katie has used to create spine and pocket labels. The document can then be merged into the label file and labels printed in this manner.

 

Subfield Z (|z)

Based on an extract report that Marc has run for us, items with a subfield Z can be sorted for identification and then corrected in the catalog. I hope that based on this report we can get a feel for where Sirsi generally places a subfield Z in call numbers (volumes numbers versus dates, etc.).

 

Dewey vs. LCPER

I think these can be identified by doing some online shelf-reading.

 

 

 

Monthly Plans

 

List Bibliography Report

Run a List Bibliography report to get a shelflist report by call number of items modified that month. Once we have a list, we can compare it using a call number browse search for ALBY, ALBY-CENT, and ALBY-ROCK. Since we have interfiled a variety of call numbers, there will need to be multiple searches for some call numbers to not be duplicated (YA nonfiction against adult nonfiction, YA against I, J fiction against J Mystery or J Sci Fi, etc.). There is also a problem with Sirsi’s Dewey Shelving Scheme that will need to be recognized when completing these searches. The Dewey Shelving Scheme does not recognize that a three letter cutter goes before the same three letter cutter with an additional number for a later author’s name (i.e., D26 should sort before D262 or D266, but Sirsi sorts D26 after D262 and D266).

 

Online Shelf-Reading

With the above kinds of call number and class scheme problems, staff will need to complete call number browse searches for ALBY, ALBY-CENT, and ALBY-ROCK to see how items are sorting. While it sounds time consuming, once the above projects have been completed, it will go fairly quickly and it is easy to find call numbers out of place, items with incorrect shelving schemes, or subfield z problems using this method. The various collections can be split between cataloging staff and one hour of browsing should be done each week.

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