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Building Needs Assessment--Request for Proposals

Page history last edited by Susan Simpson 14 years, 10 months ago

REQUEST FOR PROPOSAL

Albany County Public Library Building Needs Assessment

Board of Commissioners of Albany County

525 Grand Avenue

Laramie, WY 82070

Project Description

The Albany County Board of Commissioners (BOCC) is seeking proposals from qualified firms to conduct a Facility Needs Assessment.  The assessment will evaluate future needs and recommend remodelling the current building or erecting a new one based on current and future needs.  

This assessment should include the following:

·        An overview and assessment of  current use and needs compared with those over the next thirty years, considering the following:   changing demographics, collections including new formats, staff, programs, public access computers, meeting rooms, public reading areas, study areas, parking,  technology needs, work areas for all library staff and supporting organizations (Friends of the Library and Library Foundation), and maintenance and storage areas and other nonassignable space such as vestibules, mechanical rooms, and restrooms.

·        Criteria to consider when deciding whether to remodel or build new.

·        A comparison of costs for remodeling compared with a new building including a cost benefits analysis for the community.

·        Estimates for annual costs of additional staffing and operations for either option.

·        A recommendation for remodeling or building new.

·        Criteria for a site for a new building.  

·        Other suggestions that arise during the process.

The project must be completed within six months of the contract’s signing.  The library can supply current and historical data and information about the community.

Proposal Requirements

The following information must be submitted as part of your proposal:

  • Company profile.
  • Company principles and list of individuals to be assigned to this project and their qualifications (education, experience).
  • Project plan.
  • Equipment and facilities needed.
  • Timeline.
  • Price.
  • Proof of errors and omissions insurance.
  • Examples of past similar projects.
  • 3-10 References. 

Submission Deadline

Proposals are due in electronic and hard copy by April 2, 2009, at the street address and email below.  The contract will be awarded by May 5, 2009.   The BOCC reserves the right to reject all proposals.  

Proposals will be open on Thursday, April 2, 2009, at 2 p.m. at the Albany County Clerk’s Office, Suite 202, 525 Grand Avenue, Laramie, WY 82070.

Inquiries and proposal submissions should go to Susan M. Simpson, County Librarian, Albany County Public Library, 310 S. 8th St., Laramie WY 82070, 307-721-5565, and email:  ssimpson@will.state.wy.us.  The library’s website is acpl.lib.wy.us.

Action

Date

BOCC approves RFP

Feb. 17, 2009

Mail RFP

Feb. 18, 2009

Deadline

April 2, 2009

Committee reviews proposals and recommends firm to boards

1 month 

BOCC receives recommendation and awards contract

May 5,2009

Report deadline

November 5, 2009

Committee reviews reports and recommends action to boards

November

Boards  recommend next steps to BOCC

December 2009

 

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