Technical Services orders and maintains inventory for processing supplies. TS works with the State Library Central Acquisitions office to place standing and blanket orders for library materials (such as books, audio and video items for patrons). Technical Services receives all orders for library materials. TS works with Centralized Acquisitions at the State Library to ensure proper payment, record-keeping etc.. TS processes returns, credit memos, and cancellations.
Part of TS' duties is selected acquisitions cleanup, including loading missed order lines (from weekly “orderlines not loaded” report).
TS works with collections selectors and responds to their needs. Selectors turn in orders to be placed. The selectors are as follows:
The selectors have divided up the two users for Title Source (Baker and Taylor). Only one person can be logged in at a time for each user:
BIBMGR user-YA, Branches and TS use
STAFF user-Adult, Childrens and LP use
The library bookkeeper uses information from Centralized Acquisitions at the State Library to account for materials expenses.
The primary vendor for library materials is Baker and Taylor.
There are several different accounts used to pay for materials. These may change from time to time. The form of naming for a fund is the word ALBY (for our library) followed by an indication of the type of material (ADULT, YA etc) and then an indication of the source of money (PUB or PRI).
For example: ALBY ADULT PUB, ALBY YA PRI
The funds reflect the balances we have accumulated in our accounts with Centralized Acquisitions. We send money to Centralized Acquisitions on a usually-monthly basis to replenish the accounts.
Creating Baker and Taylor Carts
Placing Baker and Taylor Orders
Bringing orders into Sirsi from Baker and Taylor
Loading Orders
Receiving Firm Orders
Receiving Standing Orders
Creating Standing Orders
Other Tasks:
Rollover must be done each year by ACPL. This should be fairly painless, if you take it slowly and carefully and follow the instructions.