CHILDREN'S SUPPLIES

General office supplies are ordered through the Administrative Assistant. This is for everyday use. Sometimes we order general office supplies for Children's Programming, and those quantities should be paid for by Children's Programming budget.

Supplies for crafts, flyers, projects, bulletin boards, etc. are kept in the Children's Office, the Children's Supply Storage Closet in the Large Meeting Room and in the basement. These supplies are shared with all departments, with the understanding that as materials are depleted it will be reported to children's staff so it can be reordered.

Money for supplies comes from the Friends of the Library, the general supply budget and various grants sought by the ACPL Foundation. Children's staff may use the ACPL card for orders or petty cash for purchases under $25. Be sure to use tax exempt status when purchasing supplies. When using the credit card be sure to enter purchase information into the ACPE Credit Union file for tracking. Indicate "Children's Programming" as the fund. When using petty cash, be sure to indicate "Children's Programming" as the fund.

There is a line item on the PROFIT/LOSS report generated by Quickbooks. Bookkeeping is working on establishing a copy of that report that is easily accessible.